Business software for teams
The independent SaaS solution for demanding SMEs
Since 2016, ZEN ERP has been a rapidly evolving SaaS platform designed to structure and seamlessly connect all key operational processes for SMEs within a single integrated system.
With ZEN ERP, you connect your teams and processes, reduce interfaces and complexity, increase transparency, and maintain full control over your data – keeping things as simple as possible, and as comprehensive as necessary.
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Audit
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click on the buttons to see details
Ready in one day
“Ready in one day” means your ZEN ERP system is up and running within 24 hours – fully configured, accessible, and ready for real work. No long implementation cycles, no special hardware or IT knowhow required, no complex setup – just immediate value from day one.
Why it matters
- Instant value: Start using ZEN ERP the same day
- Standardization: ZEN ERP is not just a tool, it is also a shortcut to a workable operating model and operational discipline.
- Low complexity: Avoid lengthy, resource-heavy implementations
- Reduced risk: Proven setup minimizes project uncertainty
- Disaster recovery: Your data is backed up and safe from day one, at no additional effort or cost
- Configure as you go: Add custom fields and options yourself, where you need it, when you need it
Key Features
- Best-practice workflows: Built-in processes aligned with industry standards
- Preconfigured templates: Use our pre-configured templates and add your own unique design for all your sales documents
- Guided onboarding: Start step-by-step with our support team based in Switzerland
- Cloud-based access: No infrastructure, installation or IT skills required
- Modular activation: Enable only the features you need and gradually transition from legacy tools with minimal effort and downtime
- Unlimited custom fields and properties: Immediate self-customization to adapt ZEN ERP to your business requirements
- Custom MySQL read only queries to create your personalized reports and KPIs
- Data import tools: Quickly migrate data from other sources
Use cases
Startups & SMEs
Go live quickly without IT overhead
Project-based businesses
Quickly set up a dedicated ERP environment for new ventures, projects or contracts
Medtech
Support quick scaling while maintaining regulatory readiness
Item traceability
By tracking items via serial or batch numbers, ZEN ERP turns complex supply chains into fully transparent, searchable histories. Item traceability gives you in real time end-to-end visibility of every product – where it came from, how it was processed, and where it is now.
Why it matters
- Stay compliant: Meet strict regulatory requirements with confidence
- Act fast: Isolate issues and execute precise recalls in seconds
- Ensure quality: Detect problems early and trace root causes instantly
- Gain control: Real-time visibility across production, inventory, and distribution
- Build trust: Offer customers full product transparency
Key Features
- Split Batches: Receive a batch and split it later in sub-batches or serial numbers
- Product assemblies with multi-level BOM’s and stock management
- Real world stock management: Move items freely between your suppliers, warehouses, projects and customers
- Real time inventory management: Know at any time the value of your stock based on different valuation methods
- Custom MySQL read only queries: Create your own personalized reports and KPIs
Use cases
Food & beverage
Track ingredients from source to shelf
Pharmaceuticals
Enable serialization and anti-counterfeiting
Medtech
Support regulatory compliance (e.g., EU MDR, FDA)
Manufacturing
Trace components across multi-level assemblies
Electronics
Monitor high-value parts at serial level
Automotive
Manage supplier parts and streamline recalls
Audit Trail
The audit trail in ZEN ERP provides a complete, time-stamped record of every action taken – who did what, when, and why. From data changes to approvals and transactions, ZEN ERP creates a transparent, tamper-resistant history across all processes.
Why it matters
- Ensure compliance: Meet regulatory and financial reporting requirements
- Full accountability: Know exactly who made each change
- Reduce risk: Detect errors, anomalies, or unauthorized activity early
- Simplify audits: Provide clear, ready-to-use records for internal and external audits
- Strengthen governance: Enforce process integrity across the organization
Key Features
- Built-in by design: ZEN ERP was built from the start with tamper-proof activity logging
- ISO 9001 / 13485 readiness: Additional QMS (Quality Management System) functions such as change control, training management, supplier evaluation, nonconformities, RMAs, and many more currently in development
Use cases
Finance
Track changes to journal entries, invoices, and approvals
Pharmaceuticals
Maintain compliant records for regulated processes (e.g., GxP)
Medtech
Support compliance with FDA 21 CFR Part 11 and EU MDR
Manufacturing
Log production changes and quality checks
IT & security
Monitor system access and configuration changes
Sales
Track pricing updates and discount approvals
Time tracking
Time tracking in ZEN ERP allows to record how time is spent across projects, tasks, and operations. Whether it’s employee hours, machine time, or service delivery, ZEN ERP gives you real-time insight into productivity, costs, and performance.
Why it matters
- Boost productivity: Understand where time goes and optimize workflows
- Accurate costing: Link time directly to projects, orders, or clients
- Simplify billing: Automate time-based invoicing with precision
- Improve planning: Use real data for better forecasting and resource allocation
- Ensure compliance: Track working hours in line with labour regulations
Key Features
- Attendance Recordings and Timesheet: Calendar and table view
- Manage holidays, home office, overtime, sick leave and other absences: Manage your teams in one single place, including team view and approval workflow.
- External contributors: Invite suppliers, freelancers and partners to log their time directly in your system
- Mobile access: Log time from anywhere, including field service scenarios
- Overtime & compliance rules: Automated calculation of working hours and limits
- Dashboards: Monitor project performance and team workloads in real time
- Billable vs non-billable tracking: Clear separation for accurate invoicing
- Reporting & analytics: Find unbilled billable hours with one click
Use cases
Professional services
Track billable hours by project or client
Consulting
Analyse utilization rates and project profitability
Manufacturing
Monitor labour time on production orders
Construction
Log on-site work hours and subcontractor time
IT & software
Track development time across tasks and sprints
Operations
Manage staff shifts and attendance
Multiple languages, currencies and branches
With ZEN ERP you can manage your international teams, customers, and entities, while keeping data unified and processes consistent. ZEN ERP supports multiple languages, currencies and branches within your organization.
Why it matters
- Go global with ease: Support multiple markets from one system.
- Work in any language: Communicate with customers and suppliers in their preferred language.
- Accurate financials: Handle multiple currencies with real-time conversion.
- Centralized control: Manage and consolidate multiple branches or subsidiaries in one system.
Key Features
- Multi-language UI: User interface by default in EN, DE and FR. Additional languages can be added.
- Multi-language sales: Create article descriptions and sales documents in multiple languages
- Multi-currency: Create price lists and sales documents in different currencies. Automatic exchange rates and currency conversions in your reporting
- Muli-branch: Manage subsidiaries across locations, regions and countries
- User-specific settings: Language and currency preferences per user
- Consolidation tools: Group-level financial reporting across branches
- Localized compliance: Country-specific tax rules, formats, and regulations
- Intercompany transactions: Seamless transactions between entities
- Global dashboards: Real-time insights across all regions and operations
Use cases
International sales
Sell globally with localized pricing, language and currencies
International subsidiaries
Operate multiple stores with centralized reporting
Professional services
Serve clients in different languages and regions
Manufacturing
Coordinate production and logistics across sites
Swiss Hosting & Local Support
ZEN ERP is exclusively hosted on servers physically located in Switzerland and operated by independent Swiss providers. Our local team provides straightforward support with fast response times, practical expertise, and an unwavering commitment to making ZEN ERP the best business software in the world.
Why it matters
- US CLOUD Act: This U.S. law, in force since 2018, allows U.S. authorities to access data stored by U.S. companies or companies subject to U.S. jurisdiction. The physical location of the data, including whether it is stored in a foreign country, is irrelevant. Choosing a U.S. cloud provider means therefore exposing yourself to this risk.
- Data sovereignty: Keep sensitive data under Swiss jurisdiction. Third-party access to this data is only possible through Swiss authorities.
- Strong protection: Benefit from high security and privacy standards
- Business continuity: Reliable infrastructure for stable operations
- Compliance support: Swiss hosting is ideal for GDPR compliance because Switzerland is recognized by the European Union as a country providing an adequate level of data protection. The GDPR applies whenever you process personal data of EU residents, including information such as customer names and telephone numbers.
key Features
- 100% Swiss ownership: ZEN ERP is fully owned by independent Swiss entrepreneurs. We stand personally behind the quality of our services.
- No data exploitation and no lock-in: We reject business models based on the analysis or sale of customer data and are committed to an ethical web.
- Swiss data centre location: Exclusive hosting in certified Swiss data centres, committed to creating an ethical, ecological sustainable, and local alternative to major US tech giants.
Secure backups: Regular, encrypted backup with recovery options.
High availability: >99% system availability
Use cases
All sectors
Protect your business data, customer information, and confidential project data from foreign government access and data-hungry Big Tech companies.
One tool to run all operations
ZEN ERP is a modern, collaboration and productivity-focused SaaS ERP tailored for SMEs to manage efficiently teams, projects, operations and finances. ZEN ERP offers all the features, built-in best practices, preconfigured workflows, and role structures that work perfectly for most B2B business.
CRM / Sales
Customer Relationship Management
PMO
Project Management Office
SCM / Purchasing
Supply Chain Management
QMS
Quality Management System
HRM
Human Resource Management
F&A
Finance & Accounting
Technology that makes a difference
Built as a true SaaS ERP without legacy constraints, ZEN ERP makes enterprise-grade features accessible and affordable for everyone.
SaaS – Software as a service
Completely web-based
SenpAiTM
Automate repetitive tasks
REST API
Connect with your existing tools
Two-Factor Authentication (2FA)
Protect your data
Audit Trail
Track every action
Built for demanding businesses
Developed by real-world entrepreneurs and proven in the Medtech sector, ZEN ERP enables companies in many demanding industries to quickly and cost-effectively implement a modern, professional ERP solution.
They trust us
